A growing business can be a double-edge sword, as once you’re thinking about moving to larger office space in Liverpool, you need to do so in a way that keeps disruption to operations at a minimum. We’ve seen a lot of businesses move premises in our time, and these tips from SMEWeb seem like a thorough place to start.
First of all, make sure you have a carefully selected team of people from within your business that handle and manage the move to ensure it all goes as smoothly as possible. It doesn’t need to be a huge team as a smaller group will work better, but this number will obviously depend on the size of your company. If you have many departments then one key representative from each sector is the best pick.
Create a detailed timeline of what is expected throughout the move all the way until the move day actually comes. This will help your selected team that is managing the move do so even more efficiently and all be on exactly the same page, updating the timeline regularly so everyone is away of changes that are likely to happen throughout.
Hiring in professionals to carry out the move is a great way of making sure all runs smoothly. They’ll also have the best knowledge of how to ensure all items reach their new premises undamaged, and will have the correct equipment to make sure expensive fragile items such as electronics are handled carefully. Of course, it’s fine to enlist the help of your employees to clear their own desks and communal areas such as the kitchen.
When it comes to moving day, it’s important you select the correct day that will cause the least amount of disruption to business. Often over a weekend is the best time to choose as the majority of businesses work Monday to Friday, if this isn’t an option then choose a day when business is slightly slower than others – typically a Friday.
Moving to a new office space can be stressful for you, but also your employees, so make sure they are fully aware of every detail. They’ll likely have lots of questions on how this will affect them so plan a meeting with everyone to give them the opportunity to communicate any concerns they have.
Often underestimated, but crucial is making sure you communicate all the details of your move with your clients and suppliers. Let them know your timeline so that all post will be sent to the correct location once you’ve moved.
Prepare your new office space ahead of time and if you can get the keys to the new place a day ahead this will allow you enough time to set up the space correctly. Make sure you contact all utility companies that service your new site ahead of time to make sure you have essential water and heating, and make sure you have connected internet services.
Try to be flexible around the time of your moving date. Employees will only work efficiently in a space they feel comfortable and relaxed in. It could be quite a chaotic environment for a few days before as you begin moving things out so perhaps consider work from home days so that the least amount of disruption is caused.